A drop down list allows a user to select an option from a pre-defined list. Drop down lists are lists of items that appear when the user clicks on a button causing the list to expand and display available options. In this tutorial, we will show you how to create and edit a drop down list in Excel.
Benefits of Drop Down Lists
- Data validation – A drop down list can be used to ensure that data entered in a cell or range of cells is from a specific set of options. This helps to maintain the integrity of the data and prevent errors.
- Consistency – Drop down lists can be used to ensure that data entered in a cell or range of cells is consistent with other data in the worksheet. This can be particularly useful in large datasets.
- Ease of Use – Drop down lists make it easy for users to select an item from a list without having to type in the data themselves. This can save time and reduce errors.
- Customization – Drop down lists can be customized to include only the items that are relevant to the task at hand. This can help to streamline data entry and make it more efficient.
- Better Data Visualization – Drop down lists can make it easier for users to understand the data and the relationships between different data points.
How to Create a Drop down List in Excel
To create a drop down list in Excel, follow these steps:
- Select the cell or range of cells where you want to add the drop down list.
- Go to the “DATA” tab in the ribbon and click on the “Data Validation” button.
- In the “Data Validation” dialog box, select “List” from the “Allow” drop down menu.
- In the “Source” field, enter the list of items you want to appear in the drop down list, separated by commas. You can also select a range of cells that contains the list.
- Click on the “OK” button to close the dialog box and apply the data validation.
Now, when you click on the cell or range of cells, a drop down arrow will appear. You will now be able to select an item from the list.
To edit a drop down list in Excel, follow these steps:
- Select the cell or range of cells where the drop down list is located.
- Go to the “Data” tab in the ribbon and click on the “Data Validation” button.
- In the “Data Validation” dialog box, you can edit the list in the “Source” field by adding or removing items, or by changing the range of cells that contains the list.
- Click on the “OK” button to close the dialog box and apply the changes to the drop down list.
Alternatively, you can also edit the source cells directly by adding or removing items.
Note: If you have used the Data validation method to create the drop down list, it will update the drop down list whenever you change the source cells.
Now you’re a drop down list creating pro! What kind of list did you create? Let us know in the comments below!